|Our Ref||Your Ref||Date|
|18 November 2018|
Transparency Qatar LLC is a company incorporated under the laws of the State of Qatar with Commercial Registration Number: 46979 and registered address of P.O. Box 3763, Doha, Qatar. Transparency Qatar LLC is part of the Alfardan Group LLC (Alfardan Group) group of businesses.
2 Processing and its Purposes
We provide retail services of an automotive operation to you with regard to the automobiles that you purchase and the associated services you require and use. We have a legitimate purpose in using your information where this is necessary and appropriate to provide comprehensive and optimal services to you as our valued customer.
Transparency Qatar LLC is an automotive retail business that is authorised to operate in Qatar and to undertake activities under its commercial license. We will process your personal data in the context of that legitimate purpose. Such purpose will include processing personal data so we can:
(a) provide you with comprehensive and optimal products and services in connection with our business;
(b) improve our product and service offerings to you; and
(c) ensure you are made aware of and we can make available to you products and services that may be of interest.
In supplying your personal data and information, we are better able to provide services and features that most likely meet your needs. We collect personal information from you that we consider necessary for achieving this legitimate purpose. We use personal information to provide the services you request.
To the extent we use your personal information to market to you, we provide you the ability to opt-out of such uses (see below)
We use your personal information for a range of matters including in order to resolve problems and disputes, help promote a safe service, collect money, measure consumer interest in products and services, inform you about online and offline offers, products, services, updates, customize your experience, detect and protect us against error, fraud and other criminal activity; enforce our terms and conditions and as otherwise may be described to you at the time of collection.
We may share personal information with other Alfardan Group companies, car manufacturers and service providers (Partner/s) which support us in the delivery of our products and services to you, so that we can optimise the products and services we provide and make available to you. We shall not be liable for any unauthorised use of your personal information by a Partner.
The disclosure to third parties may also be required for us to provide you access to any of our products and services, to comply with our legal obligations, to enforce any applicable user agreements, to facilitate our marketing and advertising activities or to prevent, detect, mitigate and investigate fraudulent or illegal activities related to any of our services.
We do not disclose your personal information to third parties and Partners for their marketing and advertising purposes without your explicit consent.
We may share personal information with our other corporate entities, affiliates and Partners. These entities, partners and affiliates may market to you as a result of such sharing provided they clearly identify themselves (including setting out their contact details), they indicate that they are sending a marketing message in any communications and you provide explicit consent for such purposes, unless you explicitly opt-out or withdraw your consent using the contact details which should be provided to you by such entities, Partners and affiliates.
With your explicit consent, we may send also send marketing information to you in relation to promotions that we run from time to time or service offerings we consider may be of interest to you. You can ask us not to process your personal information for marketing purposes by ticking the opt-out box below on the form (see 4 below). You can also exercise the right at any time by contacting us at the contact address referred to above.
We may disclose your personal information to other member companies of the Alfardan Group. We may also disclose your personal information to third parties in the following circumstances:
in order to provide services requested or purchased by you;
(d) to any Partner;
(e) where those third parties assist us in supplying our services to you or perform certain functions on our behalf, including IT support services or professional services;
(f) in the event of a sale, merger, liquidation, receivership or transfer of assets of Alfardan or one of our affiliated companies, to the prospective buyer of the business and their professional advisers; and
(g) if required to do so by law, a court order or by a regulatory authority of competent jurisdiction or if we believe that such disclosure is necessary, to protect, defend or enforce our rights. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
Please note that in order to cooperate with governmental requests, court orders, or to protect other users or our systems, we reserve the right to disclose any information we consider necessary or appropriate.
3 Your Consent Requested
If you do not agree to the Undertakings, please do not proceed with the supply of your personal data and information and do not sign the form. There is an opt-out from certain Purposes and uses as per the below 4.
CUSTOMER NAME AND SIGNATURE …………………………………………………………………………………
I, the above signed, hereby agree to each and every Undertaking referred to in 3 above unless I sign the tick-boxes below in 4.
4 Choice and Opt-Out of Promotions and Services
By giving your consent, you consent to receiving electronic communications of a personal commercial nature from Transparency Qatar LLC and our Partners that are identified to you.
You can opt-out of receiving non-essential (promotional, marketing-related) communications from us on behalf of our Partners, and from us in general, by ticking the opt-out boxes below.
Also, if you want to remove your contact information from all Transparency Qatar LLC and third party and Partner lists and newsletters and want to opt-out of and/or withdraw your consent to receiving any advertising or marketing materials, please notify us at the contact address below. (Need add tick-box for opt-out of purposes ie direct marketing)
5 Contact Details and Address
Should you have any questions or queries regarding this form and your consent, the relevant contact details to use for Alfardan are:
Address: P.O. Box ………………. Doha, Qatar